Track Equipment, Warranties and Maintenance

Know every week which warranties end, which services are due and what to repair first, with every equipment request, loan and return handled on time.

About

Stop finding out a warranty ended the day the laptop dies. Get a clear list of what is due on your equipment, and the reminders drafted for you.

What it does

Builds a weekly "needs attention" list: warranties ending, services and calibrations due or overdue, late returns
Ranks the items with a reported problem by what to repair first, with the reason
Drafts warranty claims to suppliers and reminders to borrowers
Checks stock for equipment requests and reserves the right item once approved
Tracks loans and rentals: availability on the dates, return reminders, condition on return

What you need

Nothing to start: share your register as a file or a paste, or try it on a sample
Google Sheets, to read and update your register where it lives (Airtable or another tool works too)
Google Calendar, to book services and return dates with the right people

How setup works

Your first "needs attention" list arrives in the first minutes. Along the way it learns your service rules and who approves requests, then connects your register and confirms the weekly run.

What stays in your hands

It never sends a reminder, books a slot or changes your register without your go-ahead

What you will need

Google Calendar
Google Sheets

Coworkers in this template

Asset Manager

Keeps your equipment register straight: who has what, which warranties and services are coming due, what to repair first, and every request, loan and return on time.

Apps

Skills · 5

Act on ending warranties

Use when asked about warranties that are ending, to claim a fault under warranty, or to prepare an exchange with a supplier.

Assign requested equipment

Use when someone asks for equipment, when a new hire needs a kit, or to check what is in stock for a request.

List what is due

Use when asked what is due on the equipment, about services, calibrations or warranty dates coming up, and on the weekly asset watch.

Rank the repairs

Use when asked what to repair or service first, to read equipment readings or condition reports, or to spot equipment about to fail.

+1 more

Scheduled tasks · 1

Weekly asset watch

At 08:00 AM, only on Monday

Frequently asked questions

Can it track warranty expiration dates?

Yes. It computes every warranty end from your register, lists what ends in the coming weeks, and suggests what to do before it lapses, such as claiming a known fault while still covered.

Does it work with preventive maintenance by mileage or hours?

Yes. A service rule can be time based, usage based or both, and it flags whichever comes first from the readings in your register.

Do I need Google Sheets?

No. It works from a file or a pasted register and keeps its own copy. Sheets, Airtable or another tool from the Rerun catalog lets it read and update the register where your team keeps it.

Can it handle equipment requests from new hires?

Yes. It checks what is in stock, proposes the item by asset tag, reserves it once approved, and suggests a purchase when nothing fits.

Will it email people on its own?

No. It drafts reminders and supplier claims and sends or books only after you say go.

How much does it cost to run?

The template is free. Each run uses Rerun credit, like any coworker.

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Run your work on coworkers. Build them, watch them work, and keep your eyes on everything.

What it does

What you need

How setup works

What stays in your hands

Apps

Skills · 5

Scheduled tasks · 1

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