Process Supplier Invoices and Payments

Pay every supplier once, on time, for what you ordered and received, and take the early-payment discounts that are worth it.

What it does

• Reads supplier invoices from your inbox or files into a payables register, line items included
• Catches duplicates, including the same invoice resent under another number
• Checks suppliers' VAT and tax numbers against public registers such as VIES
• Matches each invoice to its purchase order and what was received, and shows what you would overpay
• Classifies each invoice payable or on hold, with the reason and the next action
• Proposes the payment run, with the early-payment discounts worth taking and their annualised return

What you need

• Nothing to start: try it on a sample batch, then share your invoices
• Gmail, to collect invoices from your inbox (another email works too)
• QuickBooks, to check what is already recorded and enter the bills you approve (other accounting software works from exports)

How setup works

A sample batch is processed in the first minutes. Along the way it learns where invoices arrive, your approval rules and payment day, connects your inbox and books, and confirms the weekly run.

What stays in your hands

• It never pays, enters a bill in your books or contacts a supplier without your go-ahead