Collect Overdue Invoices

Get paid for the work you already did. Your collections coworker keeps an up-to-date view of who owes what, drafts the right reminder at the right time and never chases an invoice that was paid, promised or disputed.

What it does

• An aged receivables report by customer and days overdue, opening on the few accounts that matter most
• One reminder draft per customer, firmer as invoices age, with invoice numbers and a way to pay
• Replies sorted into paid, promised with a date, disputed or question, with promise dates followed up
• Failed card and direct-debit payments read by decline reason, with a note asking the customer to update their payment method when needed
• A case file for each billing dispute, and a list of work or deals that were never billed

What you need

• Stripe for your real invoices, payment links and failed payments (QuickBooks and other tools work too)
• Gmail for reminder drafts and reading replies (Outlook works too)
• Nothing to start: an export or a paste of your invoices is enough for a first report

How setup works

You see a sample report and reminders in the first minutes, then it redoes them on your own invoices. It learns your payment terms, how firm to be and which customers to handle with care, then connects your billing and email.

What stays in your hands

• No reminder or reply is sent without your go-ahead
• No credit note, refund or invoice change without your go-ahead
• No late fees, agencies or legal threats you have not approved
• The weekly run only starts once you confirm its day and time